NY HELPYes

AgencyState Comptroller, Office of the

TitleAdministrative Specialist 1, SG-18, Administrative Specialist Trainee 2, SG-16, Administrative Specialist Trainee 1, SG-14(NYHELPS)Item#03027

Occupational CategoryAdministrative or General Management

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $53764 to $85138 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Duties Description Office Support Activities:
• Performs various administrative duties, including but not limited to managing various business mailboxes, help develop infographics for audit reports, etc.
• Develop and implement a records management program for the Admin unit, both electronic and physical.
• Reviews equipment and spaces needs and prepares space utilization plans for Albany Office.
• Management of SGA seating reservations for field staff, including maintenance of available cube inventory at 110 State Street and 59 Maiden Lane, implementation of monthly reservation spreadsheets, answering staff questions about cubicle reservations, and escalating staff issues to management.
• Maintenance of SGA location sheet, including updating staff schedules, and answering questions about application features.
• Addressing staff requests for peripheral equipment
• Providing support for various other SGA/OSC applications

Performs Staff Services for Executive Staff and Program Managers
• Conducts special studies and research about issues/programs and prepares reports and recommendations.
• Analyze data and prepare reports on Division performance using data from SGA’s Project Tracking System. Reports address issues such as time in field work, report processing time, and cost savings. Monitor accuracy of data to ensure to ensure analysis are accurate and complete.
• Prepare reports on outstanding agency responses and problems identified in the audit log report and division compliance with mandated audits.
• Assist with monitoring staffing levels and ratios to facilitate staffing decisions.
• Prepares written materials, including brochures, reports, and other material, about programs.
• Administers the Freedom of Information Act by reviewing requests for information, locating material requested and determining if it is available to the public in accordance with the law, and forwarding the material to the requestor.
• Clarifies and interprets policies and procedures and assures policies and procedures are available for and sent to affected individuals and programs.
Purchasing of goods and services
• Responsible for the purchase of goods and services in SGA’S Albany Office, either with P-card or Purchase Request.
• Locates sources for goods and services.
• Prepares cost/benefit analysis of goods and services.
• Resolves problems with vendors

Assists in preparing and administering the annual budget and financial plan
• Assesses annual financial needs and proposals.
• Discusses and clarifies proposals with program managers.
• Obtains and develops information to plan, prepare, and justify proposed and projected expenditures.
• Prepares recommendations, summaries, and justifications for submission to Finance Office.
• Prepares an expenditure plan and modifies the plan as program needs change.
• Maintains financial records to monitor and control expenditures.

Backup for human resources activities in SGA
• Initiates and prepares requests to fill vacancies.
• Reviews requests to fill vacancies to determine if they are in accordance with approved staffing plans and prepares justifications to fill vacancies.
• Obtains and reviews credentials, references, and other documentation to support transactions and decisions about hiring and promotion.
• Prepares job descriptions and justifications to support classification requests.

Minimum Qualifications Do you want a career with a purpose that provides work/life balance? Apply today to join the Office of the New York State Comptroller.
No exam required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program.
For appointment to the Administrative Specialist Trainee 1, equated to SG-14, you must have:
• A Bachelor’s or higher degree

For appointment to the Administrative Specialist Trainee 2, equated to SG-16, you must have:
• A bachelor's degree and one year of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.
A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

For appointment to the Administrative Specialist 1 SG-18, you must have:
• A bachelor's degree and two years of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.
A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

Competitive Minimum Qualifications
You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program, or eligible to transfer to this title under Section 52.6 and/or 70.1 of the Civil Service Law.
Transfer:
For 52.6 and/or 70.1 transfer to an Administrative Specialist 1, salary grade (SG)-18, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to an SG-16 or above. SG-14 or above for a Trainee 2, SG-12 or above for a Trainee 1, depending on qualifications.
To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)
Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.

Traineeship salary information:
The position may be filled at the Administrative Specialist Trainee 1 equated to SG-14 ($53,764), Administrative Specialist Trainee 2 equated to SG-16 ($59,994), or full performance Administrative Specialist 1 SG-18 ($66,951) based on the candidate’s education, experience, and previous state service. Salary is nonnegotiable.

Candidates hired at the trainee level will be advanced to the full performance Administrative Specialist 1 SG-18 following successful completion of the traineeship.

Additional Comments Knowledge, skills, and abilities:
• Strong verbal and written skills
• Strong capacity in preparing and evaluating tabular material
• Strong analytical and problem-solving skills
• Detail oriented
• Proficient in the use of technology, such as the Microsoft and Adobe Suites
• Knowledge of the NYS Comptroller’s Office
• Ability to manage multiple priorities

Telecommuting: The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.

Reasonable Accommodation: The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.

Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

The Office of the State Comptroller (OSC) does not participate in E-Verify and does not sponsor visa applications.

OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development. We provide a professional environment where employees are encouraged to push themselves while maintaining work-life balance. Our generous benefits package includes:
• A state pension with vesting after five years’ service
• Comprehensive medical, dental and vision insurance available to all employees and their dependents
• Flexible spending accounts for dependent and health care
• Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance
• Public Service Loan Forgiveness (PSLF)
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• Holiday and paid time off
• Shift and geographic pay differentials
• A committed continuous learning environment
• Informational Brown Bag sessions
• Wellness at Work Programs to promote employee health and wellness
• OSC Mentoring Program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areas
• And much more

Some positions may require additional credentials or a background check to verify your identity.

Name Brittany Pebler

Telephone 5184741924

Fax (518)486-6723

Email Address Jobs@osc.ny.gov

Address

Street Office of the New York State Comptroller, Division of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

 

Notes on ApplyingSubmit a clear, concise cover letter and resume stating how you meet the above minimum qualifications to https://www.osc.ny.gov/jobs/openings/administrative-specialist-1-sg-18-trainees/042530, Reference Item #03027-BEP on your cover letter for proper routing.

Unofficial transcripts and/or templates will be required for certain positions. To access this job vacancy, copy the link above and paste it into your web browser. Documents must be sent as unlocked and accessible attachments.

If you have questions about this vacancy, please contact this Division representative:
Division Contact: Kimberly Bott
Email Address: kbott@osc.ny.gov