Position Information

NY HELPNo

AgencyGeneral Services, Office of

TitleStatewide Travel Coordinator - VID 187230

Occupational CategoryOther Professional Careers

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $86681 to $109650 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address Empire State Plaza

City Albany

StateNY

Zip Code12242

Job Specifics

Duties Description The Statewide Travel Coordinator's primary function is to initiate and manage the planning and development of procurement documents and contracts, coordinate activities associated with implementing a procurement contract, and/or oversee the travel coordination program for employees in all New York State agencies. The incumbent will serve as a member of a procurement team and report directly to a team lead.

Responsibilities include but are not limited to:

• Administer all aspects of the Centralized State Travel Management Program.
• Study, review and recommend policy and procedural steps designed to ensure adherence to State travel guidelines and travel contract requirements.
• Recommend compliance standards for State travel activities.
• Promote the availability of centralized travel documents, including contracts.
• Coordinate ongoing travel contracting activities.
o Confer on development and administration of centralized travel management contracts.
o Identify and suggest improvement opportunities designed to enhance current or future contracts.
o Negotiate contract terms and conditions with potential suppliers.
• Meet with travel agents and consultants to determine current market conditions and emerging market trends.
• Recommend new initiatives for travel management, including utilization of technology.
• Evaluate payment options for travel and ensure that payment methods utilized are the most effective and maximize administrative savings.
• Provide training and resource materials to State agency staff.
• Prepare and review reports concerning utilization of travel contracts.
• Review, monitor, and track assigned workload by using internal databases, project management tools, and SharePoint records.
• Efficiently utilize program databases, applications, and Microsoft Office Suite.
• Interact with customers and colleagues in a courteous and professional manner.
• Perform other duties and special projects as required.

Minimum Qualifications Seven years of experience in the negotiation and or coordination of large travel contracts for government and or private industry.

Substitution: A bachelor’s degree in travel, tourism and or marketing may be substituted for four years of experience.

NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES ALONG WITH THE HOURS PER WEEK FOR EACH POSITION LISTED.

Additional Comments The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.

For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources/AJ

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications along with the month/year and hours per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.