Position Information

NY HELPNo

AgencyState Comptroller, Office of the

TitleOffice Assistant 3, SG-14 Item# 00941

Occupational CategoryAdministrative or General Management

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $56506 to $68630 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

Location

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Job Specifics

Duties Description Under the supervision of a Human Resources Specialist 2, the incumbent will be responsible for the following:

• Assist the Employee Benefits Unit (EBU) with duties related to the Leave and Accruals Tracking System (LATS) and provide guidance on time and attendance related policies and procedures.
o Answer time and attendance-related questions and assist employees with discrepancies on accrual statements (T&A mailbox).
o Oversee the timely and accurate processing of biweekly time sheets.
o Process the following time and attendance programs in LATS:
? Voluntary Reduction in work Schedule (VRWS)
? Donated Leave
? Alternate Work Schedule
? Excused Leave
o Correct errors and update time history on time sheets that have been previously submitted and approved.
o Review 220 report and verify that appropriate documentation has been received. Make any necessary corrections to time sheets.
o Calculating remainder mins for employees on reduced work schedules.
o Work with the DHR Staffing Unit to update employee information in LATS (e.g., changes in titles, grade levels, divisions).
o E-mail final accrual balances to requesting agency for OSC employees who have transferred to another agency.
o Calculate total number of hours worked for hourly employees each pay period; this includes holiday hours worked (Holiday Worked Report).
o Enter new employee information in LATS and the Human Resources Information System (HRIS).
o Run various reports on a weekly basis within LATS to assure that information is accurate and that the system is functioning properly.
o Run reports and assist the Staffing Unit in determining the number of absences for probation extensions.
o Process Work schedule change forms.
o Process timesheets at the end of the pay period.

• Provide Administrative Support to the EBU:
o Prepare letter correspondence to employees.
o Sort and file employee benefits/time and attendance records.
o Prepare employee benefits information packets.
o Order health insurance publications.
o Send notification, enrollment forms and benefit information to employees.

• Assist in processing notifications of Workers’ Compensation claims:
o Access Call Center Intakes through the NYBEAS Worklist.
o Send out WC questionnaires to employees.
o Enter information within NYBEAS and/or C-2.
o Update LATS to reflect time off related to WC.
o Communicate with representatives for the State Insurance Fund regarding WC cases.
o Complete the yearly Public Employees Safety and Health (PESH) report.

• General Office Support:
o Create packets for OSC New Employee Orientation.
o Assist in post-orientation review; ensuring all required documents are received and forwarded to the appropriate unit for processing.
o Perform miscellaneous clerical duties in support of office operations.
o Other projects and duties as required by operational needs.

Minimum Qualifications You must be currently reachable on the appropriate eligible list for this title or eligible to transfer to this title under Section 70.1 of the Civil Service Law.

Transfer:
For 70.1 transfer to an Office Assistant 3 (HR), salary grade (SG)-14, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to an SG-12 or above.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)

Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.

Additional Comments Knowledge, skills, and abilities:
Demonstrated experience with Microsoft Office Suite.
• Ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Demonstrated ability to interact with others in a professional manner.
• Exceptional customer service skills.
• Organized and

Telecommuting: The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.

Reasonable Accommodation: The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.

Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

The Office of the State Comptroller (OSC) does not participate in E-Verify and does not sponsor visa applications.

OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development. We provide a professional environment where employees are encouraged to push themselves while maintaining work-life balance. Our generous benefits package includes:
• A state pension with vesting after five years’ service
• Comprehensive medical, dental and vision insurance available to all employees and their dependents
• Flexible spending accounts for dependent and health care
• Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance
• Public Service Loan Forgiveness (PSLF)
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• Holiday and paid time off
• Shift and geographic pay differentials
• A committed continuous learning environment
• Informational Brown Bag sessions
• Wellness at Work Programs to promote employee health and wellness
• OSC Mentoring Program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areas
• And much more

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Diana Chiachiaretta

Telephone 5184741924

Fax (518)486-6723

Email Address Jobs@osc.ny.gov

Address

Street Office of the New York State Comptroller, Division of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

 

Notes on ApplyingSubmit a clear, concise cover letter and resume stating how you meet the minimum qualifications for this title. To apply, copy and paste the following link into your browser:

https://www.osc.ny.gov/jobs/openings/office-assistant-3/042541,
Reference Item #00941-DLC on your cover letter for proper routing.

Unofficial transcripts and/or templates will be required for certain positions. Documents must be sent as unlocked and accessible attachments.
If you have questions about this vacancy, please contact this Division representative:
Division Contact: Amy Klos
Email Address: aklos@osc.ny.gov