Position Information

NY HELPNo

AgencyTransportation, Department of

TitleOffice Assistant 3

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $56506 to $68630 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 50 Wolf Road

City Albany

StateNY

Zip Code12232

Job Specifics

Duties Description
The candidate will work in the Division of Legal Affairs and provide administrative support for the Office of Proceedings. The candidate will assist the Enforcement Unit and the Administrative Law Judge by managing the clerical functions related to hearings and the regulatory violation process. Those duties may include, but may not be limited to:
• Maintain the status of all notices of violation, including recording appearances and dispositions.
• Organize and maintain the hearing docket and the data related to the disposition of notices of violations.
• Revise and update documents electronically. Experience and/or the ability to learn and use advanced features in MS Word, Excel and other existing or new database technology programs required.
• Use databases for research and correspondence generation.
• Draft, organize and track correspondence.
• Schedule hearings, meetings or conferences, prepare notices and coordinate the availability of participants.
• Reserve facilities and computer/video conferencing equipment.
• Process, prepare and serve legal documents via first class and certified mail.
• Prepare files for hearings and audit files for consistency and completeness.
• Handle payments for fines, enter judgments and assist in requests for suspensions of operating authority or vehicle registrations

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.

Additional Comments The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.
________________________________________
In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Mark Schweitzer

Telephone

Fax

Email Address Mark.Schweitzer@dot.ny.gov

Address

Street NYS Department of Transportation

50 Wolf Road

City Albany

State NY

Zip Code 12232

 

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number MO-25-158 and last name in the subject line and referenced in the letter of interest no later than April 21, 2025